Lead Grant Administrator

UCLA HealthUCLA Health

Medical Plaza Driveway, Los Angeles, CA 90024, USA
Job Description

Under the supervision of the Director of Grants Administration in the Department of Neurology, and in compliance with all university and agency applicable policies and guidelines, you serve as Grants Administrator to facilitate the proper management/oversight of restricted extramural and unrestricted funding sources for assigned Research Programs. You must demonstrate the DGSOM fund management skill-set and policy/procedure knowledge to effectively represent the Department of Neurology faculty, and to work independent of daily senior leadership.  

Responsibilities include but are not limited to providing excellent customer service to Department Principal Investigators and working as a collaborative team member to optimize the overall function of the unit.  Work closely with assigned fund manager to conduct effective analysis of all aspects of DGSOM monthly financial reports and ensure that all expenditures were properly approved and future projections are accurate for all financial resources.  Provide data for and contribute to monthly/quarterly financial meetings with faculty/program director and the assigned fund manager.  Provide comprehensive lead and support services to all aspects of pre-award, post-post award, FSNS process, ERS and other research administration duties and tasks as needed to properly manage the business of the research programs and faculty. In addition, you will serve as research program representative in interactions with funding agencies, collaborating departments on campus, and the University units related to research and financial administration such as units of ORA and Corporate Finance.

Salary range: $61400.00-$121400.00 Annually



Demonstrated skill in performing advanced accounting functions and financial management, including budget preparation for contracts and grants and clinical trials, financial controls and audits, and problem solving.

Demonstrated skill in preparing clear and comprehensive financial reports for use by Principal Investigators, granting agencies, and the Department Administration.

Demonstrate skills to retrieve and analyze online financial information from portals and databases and in fully utilizing all UCLA on-line financial reporting systems, BruinBuy, Travel Express, ERAS, Research Portal, campus QDB (query data base), and DGSOM QDBGLPPP FPM to perform appropriate financial review and analysis.  

Demonstrate ability to interpret the funding agency and University policies and procedures and to effectively communicate with OCGA and EFM.  

Demonstrate skill in interpreting/explaining terms & conditions of contract/grants using knowledge of extramural awards for State, Federal, local and private agencies.

Working knowledge of University and funding agency policies and procedures on grant submissions and grant administration.  

Demonstrate skill in processing and preparing UCLA processes including, but not limited to, transfer of funds, financial journal, purchase requisition, department deposit record, departmental repair authorization, travel expense voucher, check request, limited value order and interdepartmental recharge request.

Working knowledge of University and funding agency policies and procedures as they pertain to the purchase of goods and services, the areas of entertainment, foreign travel per diem, sub-awards, consultants and memberships.

Skill in assembling narrative and fiscal information into a coherent written form so it will be understood by all personnel.

Skill in writing grammatically correct and effective business correspondence such as emails, memoranda, letters, financial reports, University forms, reports, budgets, and other materials with speed, and to accurately input data for financial/statistical reports.

Skill in comprehension of Standard English text in documents such as RFAs, FOA, Pas, administrative policy manuals, and complex financial reports.

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

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