Hartford Center Program Administrator

Oregon Health & Science UniversityOregon Health & Science University

Portland, OR, US
Job Description

Department Overview

This position maintains the goals and operations of the Hartford Center of Gerontological Excellence (HCGE), a center dedicated to enhancing and sustaining the capacity of nurses and other health professionals to provide quality care to older adults and their caregivers through interprofessional research, education, adoption of best practices, and administrative development.

Function/Duties of Position

1. Based on input and priorities of the School of Nursing, and upholding the overall strategic goals of OHSU, provides overall project management for execution of the HCGE’s goals (50% of duties)

  • Administers and provides oversight and direction to research and demonstration projects, and coordinates efforts with other University departments and administrative units.
  • Prepares and partners with other stakeholders as needed in the preparation of reports to funding agencies.
  • Develops and manages HCGE educational activities that promote the health/health care of older adults.
  • Develops and implements student recruitment plans, in partnership with faculty and SON admissions department, to allocate gerontological scholarships.
  • Prepares information for fundraising, evaluation purposes, and grant reporting.

2. Fiscal Responsibility (15% of duties)

  • Develops budget proposals and recommend allocation of OHSU-Foundation funds.
  • Evaluates HCNE’s budgetary data and verifies figures.

3. Administrative (15% of duties)

  • Provides day-to-day management of HCGE operations:
  • Develops and maintains tracking databases including information about students, faculty, alumni, grants, and productivity.
  • Writes press releases for internal/external communications.
  • Maintains mailing lists and interest group lists.
  • Provides for appropriate and effective meeting management and follow-up (including facilitation, recording minutes, action plans, and tracking).
  • Updates the HCGE website keeping announcements, programs, and partnerships relevant.
  • Promotes activities that promote gerontological/geriatric nursing education and practice.

4. Recruitment/Outreach (10% of duties)

  • Serves a public relations role to academic partners, prospective students, and the greater community to provide current and accurate data and resources for gerontology/geriatrics.
  • Contributes to the promotion of the aging population through meaningful community service, outreach and networking.
  • In partnership with faculty, students, and staff, plans events in promotion of the HCGE’s goals (event planning and execution).

5. Program Marketing (10% of duties)

  • Provides direction and administers the HCNE’s marketing, promotional, and recruitment efforts in conjunction with other SON departments and administrative efforts.
  • Participates in the grant submission process to meet program goals.
  • Expands internal and external communication regarding activities and accomplishments.
  • Other duties as assigned in the promotion of the HCGE and the mission of the University.

Required Qualifications


  • Bachelor’s degree


  • 2 years of progressively accountable administrative experience.
  • 1-2 years of preparing and managing budgets.
  • Experience with database management.

Job-Related Knowledge, Skills, and Abilities (Competencies):

  • Team oriented.
  • Ability to work independently.
  • Must be able to prioritize tasks.
  • Familiarity with managing processes related to grants/research projects.


  • Code of conduct
  • Respect in the workplace
  • Applicable policies, procedures, and agreements related to position, department, or OHSU as a whole


Preferred Qualifications


  • Gerontological education and/or research experience


  • Experience with aging population networks

Job-Related Knowledge, Skills, and Abilities (Competencies): 

  • Knowledge of older adult care practices in Oregon, nationally, and internationally.
  • Older adult policy and advocacy

Additional Details


As one of Portland’s largest and premier employers, OHSU is committed to providing comprehensive, affordable, and customizable benefits for our employees. OHSU’s medical plans offer comprehensive coverage with access to the best physicians and hospitals, including the award-winning care we provide at OHSU. Most full-time employees do not pay any amount for employee-only coverage for medical, dental, and vision coverage. Our total rewards package includes 26 days of PTO*, 9 paid holidays*, professional development/training opportunities, employee discount programs, retirement plans, and options for tuition reimbursement in addition to many other benefits.


*Prorated based on FTE.


Working Conditions:

This position is 0.5 FTE, and starting and ending hours are flexible. This is a hybrid remote position - the majority of work will be performed remotely, but occasional in-person work is required in Portland as well as occasional travel for educational and promotional purposes.


Physical Demands & Equipment Usage:

This position requires the ability to communicate with internal and external constituents in person, by phone, and by email.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu. As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.
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